The Designated Person Ashore (DPA)

General

The DPA ensures safe operation of each ship and provides a link between the Company and those aboard. He is assigned as staff member in the organization, is part of the Management Team ashore and reports directly to the MD.

Responsibilities

The DPA is

- fulfill/ensuring that the requirements described in the ISM Code are introduced and maintained at

the correct level

- monitoring/assigning the safety and pollution prevention aspects of the operation of each ship

- ensuring that adequate resources and shore based support are applied

- ensuring/maintaining the SMS

- keeping/monitoring himself updated in rules, regulations and guidelines in shipping as far as relevant for

the Company and keeps the Management and/or the vessel’s head duly informed accordingly

- assigning/implementing Internal Auditors

- responsible for NC in the Company but also for NC of Flag and Port State Controls

- monitoring/taking care of the NCR and has to analyse necessary corrective actions

- fulfill/ensuring all contract commitments related to the Q/S system

Authorities

The DPA has direct access to the Managing Director of the Company.

He has the right to request information from every employee and Manager in the Company in

order to collect information on status and operation of the Safety Management System.

Reporting

He reports directly to the Managing Director.

Text 2

Master

General

The Master is responsible for the ship under his command according to national legislation,

international conventions and regulations and according to the Companies’ specific instructions.

He is the head of the SMT. The Master has the overriding authority and the responsibility to take any action he considers to be in the best interest of the safety of the Crew, passengers, vessel, cargo and the marine environment.

Responsibilities

The Master is responsible for:

- implementation/review of the Safety and Pollution Prevention Policy of the Company

- motivation of the Crew in the observation of that policy

- investigating/issuing orders and instructions in a clear and simple manner

- reviewing Safety and Pollution prevention activities

- regular review of the SMS and recommendation of improvement to the Company

- avoiding/reporting defects to the Company and other matters with the implications for safe operations

or pollution risk and which require the assistance of the Company

- investigation/implementation and reporting of NC, accidents, Near-Misses and hazardous

situations (incidents) to the Company

- requiring/ensuring that all “controlled” documents on board are up to date and issued as per Company

procedures

- issuing/requiring assistance from the Company as may be deemed necessary to ensure safe and pollution free operation of the ship

- ensuring that Statutory and Class Surveys are carried out in time

Authority

The Master has the authority to request assistance from the Company as he deems necessary, assign special duties to the Crew, issue instructions and orders to the crew.

Reporting

The Master reports to the Company.

Chief Engineer

General

He is the head of the Engine Department and Member of the SMT.

Responsibilities

The Chief Engineer is responsible for:

- efficient and safe operation and requirement/maintenance of all engine and powered equipment in the

Engine Room and on Deck

- ensuring that the engine crew follows safe working practices as defined in Company

procedures

- ensuring that all technical department officers and ratings are familiar with relevant

procedures

- notifying/investigating the Master immediately of any defects which may affect ships safety or put a risk to

the Marine environment

- ensuring that Oil Record Book and Engine Log Book are accurate and up to date

Authority

The Chief Engineer has the authority to

- assign engineer officers or ratings specific roles with respect to the engineering department’s

responsibilities und the SMS

- order, in consultation with the Master, spareparts and consumables for his department

Reporting

He reports to the Master and/or the Superintendent.

Text 3

Chief Officer

General

He is the head of the Deck Department, replaces the Master in his absence and is member of the

SMT.

Responsibilities

The Chief Officer is responsible for:

- keeping safe navigational watch

- assisting/instructing the Master during maneuvering

- cargo operations and related safety

- supervising/ensuring that Deck Crew follows safe working practices as defined in Company procedures

- notifying/assisting the Master immediately of any defects which may affect ship safety or put at risk the

Marine environment

- investigating incidents and applying corrective action as agreed with the Master

- programming/maintenance of the deck equipment, safety, lifesaving, fire fighting, pollution prevention

equipment and hull

- maintenance and filling of all documents and reports related to the deck department and cargo

- training and familiarization/examination of all new Crew Members joining the ship on the safety aspects of

ship and cargo

- assisting/programming all safety and anti-pollution exercises in accordance with statutory regulations

and Company procedures

- posting and instructing/supervising the Crew in all relevant data regarding dangerous cargo

- maintenance of charts and nautical publications

Authority

The Chief Officer has the authority to

- assign duty officers and rating specific duties

- request for training, if required for his competence for his next level

- order, in consultation with the Master, spare parts and consumables for his department

- propose any changes with respect to the SMS

Reporting

He reports to the Master and, occasionally, directly to the Company.

Superintendent

General

The Superintendent is the MD or is the appointed by the MD. He is responsible for the techniques on the ships of the Company. He is also responsible for updating the documentation (except for the ISM Documentation).

Responsibilities

The Superintendent is responsible for

- documentation on board

- the whole technique of the ships

- inspection and supervising/ensuring if one ship will stay in a shipyard

- Class Surveys (time schedule, requirements, inspections)

- Shore based calculation for cargo operation if requested

Authorities

The Superintendent has the authority to have access to all documentation aboard, have access to the ship related documentation ashore, give advices to shipboard crew

Reporting

Reports to be drawn up to the Managing Director and DPA. Occasionally, copies of such report to be forwarded to the vessel’s head, too.

3Exchange information on the responsibilities of Shipboard

and Shore-Based Personnel under the SMS following the model

4Are the statements true or false? Correct the false ones

1. DPA is responsible for the ensuring that the engine crew follows safe working practices as defined in Company.

2. Chief engineer is responsible for the Implementing the Quality, Safety and Pollution Prevention Policy of the Company.

3. Chief engineer is responsible for ensuring that Oil Record Book and Engine Log Book are accurate and up to date.

4. Chief Officer is head of SMT.

5. Master is responsible for the maintenance of charts and nautical publications.

6. Managing Director is responsible for assisting the Master during maneuvering.

7. Chief engineer is responsible for keeping safe navigational watch.

8. DPA is responsible for keeping himself updated in rules, regulations and guidelines in shipping as far as relevant for the Company and keeps the Management and/or the vessel’s head duly informed accordingly.

9. Master is responsible for the ensuring that Oil Record Book and Engine Log Book are accurate and up to date.

10. Chief officer is responsible for the maintenance and filling of all documents and reports related to the deck department and cargo.

11. Chief engineer has the authority to have access to all documentation aboard.

12. Managing Director reports to the Chief Officer.

5Match the columns

6What are the Key and Critical shipboard operations under the SMS?

7Complete the chart using prompts:

• Brief all crew on Voyage
• Assign duties
• Brief new crew on vessel layout, fire fighting, life saving equipment
• Note crew names in log
• Brief new crew on emergency procedures

Reading

8Discuss with your partner:

Is it always necessary to meet the SMS requirements?

What can be the result of breaking the SMS?

Have you ever seen or heard about the fatal accidents because of not following the safety policy?

Date: 2016-01-14; view: 2656