Table Tools tab with Fields and Table tabs

Relationships – selecting this tool enables linking tables based on relationship (relationship: relation based on equality of field from one table to a field in another table)

- the purpose of relationships is to enable building query from two or more tables

Create Tab

• tab for creating database objects. They can be created in 3 ways:

1. directly create a new object and enter data

2. create new object in the Design view and define its basic settings

3. run Wizard to define basic object settings in a few simple steps

Query

 used for data extraction and analysis

 query can be build:

o from a table using specific search terms

o from two or more tables with defined relationships, using specific search terms

 you can add terms to the query using one or more of the following operators: = (equals), <> (different than), < (less than), <= (less than or equal), > (greater than), >= (greater than or equal).

 “joker „characters that are used in queries: *, %, ?

 you can edit query by adding, modifying or deleting terms

 you can edit query by adding, moving, deleting, hiding and un-hiding fields

Form

 used for reviewing and managing records

 forms are used to enter new records, as well as to modify or delete the existing

 setting order of records within a form –via drag-and-drop method

 setting forms header and footer – enter and format text

Report– used for building reports and printing data from table or query

The simplest way to create report: run Report Wizard, and:

 select table or query you need the report on

 determine the distribution of data fields and the title of the report

 display of certain fields in the report, grouped according to the criterion of sum, minimum, maximum, average, count

 enter header and footer information

Print Preview:

· you can change:

o Orientation: Portrait / Landscape

o Paper size – adjust to a different paper size

o Page Setup – define data print range: selected or all records

External Data Tab

Exporting table or query result to a different file format (spreadsheets, text (.txt, .csv), XML

 exported data can be formatted, edited, deleted, or we can add new data by using the appropriate application (file type: text - we will use text editor, file type: xlsx - we will use spreadsheet application etc.)

These notes are intended for learning in conjunction with materials published on the following links:

*Video presentations for a basic use of Microsoft Access 2010:

http://www.itdesk.info/en/microsoft-access-2010-using-databases-1/ and

http://www.itdesk.info/en/microsoft-access-2010-using-databases-2/ .

Date: 2015-12-17; view: 1152