Reimbursement limits per country

I N F O L E T T E R

YOUTH EXCHANGE

PHOTOGRAPHS TALK LOUDER THAN WORDS

BY

HASAN FERDİ TURGUTLU TECHNICAL HIGH SCHOOL

PHOTOGRAPHY CLUB

Th October 2012- 19th October 2012

Turkey, Turgutlu

C O N T E N T S

W H A T ? 3

P A R T I C I P A N T S & TEAM 3

P R A C T I C A L S 4

DATES 4

VENUE 4

WHAT TO BRING? 4

COSTS 5 -6

A T T A C H M E N T S

REIMBURSEMENT 8

WHAT?

Photographs Talk Louder Than Words!

Photographs Talk Louder Than Words is a Project which will enable the youngsters to participate actively and which is based on their imagination. The starting point of the Project is photography accepted as an art which can reach to all countries and all countries. The Project will help youngsters to cooperate with other people coming from different countries using photography as a bridge in communication.

The activity will start with name games and ice-breakers. Youngsters will always be active with games promoting group Dynamics and energizers. The main activities include:

? Going around the town Turgutlu, taking photographs and sharing them. This activiy is called ?Turgutlu through the eyes of a foreigner?

? Short presentations on the basics of photography and information about famous photographers and sharing their works.

? A sports activity which will be photographed.

? Trekking in nature and taking photographs.

? Holding an exhibition at the end of the week in which all the photos taken during the week will be shared. Little notes may be written next to the photographs to make them more personal and reflect the photographer?s feelings.

? Evaluating the day at the end of each day.

? Intercultural nights every night in which a different group will present their country and their institution.

You?ll receive the programme before you arrive Turkey.

PARTICIPANTS & TEAM

Participants:

There will be four youngsters plus one leader from each partner institution.

The youngsters should be between 16-19 years old. The leader should be older than 20 and should have authority over the group.

PRACTICALS

We are asking you to arrive on the date given above.

We expect you to participate on the whole exchange! (It means coming later or leaving earlier is not allowed!)

Venue:

The exchange will take place in Turgutlu, Turkey.

In the accommodation there are 3-4-5 bed bedrooms with shower. The participants will stay in mixed nationality rooms; which means they will stay with participants from other countries so that they can get to know eachother better.

What to bring?

Of course bring a cameraJ The project will be indoors, but there will be walks outside in the town and in nature. Bring comfortable clothes, some typical food or objects from your country, and medicines.

There will be an intercultural night each evening, and each night a different country will be responsible for organising it. So, you should think of something to do during your own night (a presentation of your coutnry, putting on a traditional dance show, singing traditional songs etc..)

COSTS

The organizers cover the following costs:

accomodation

food

the costs of the programme

maximum 70% of the travelcosts of foreign participants, funded by the Youth in Action Programmme, according to the conditions described in the attachment.

Participants cover the following costs:

%30 of your travelcosts from your living place to the project venue, Your own insurance

The procedure and the conditions of the reimbursement is described below in the attachment.

Please read it carefully and if you have questions, contact us in advance.

And do not forget to ask for confirmation from the Turkish team before you buy the tickets!!

We are looking forward to seeing you in Turkey!

The project has received for grant form the Youth in Action Programme of the European Community.

Information on the Programme is available at http://europa.eu.int/comm/youth/index_en.html

However the content of the project doesn?t necessarily reflect the opinion of the EU

and the Turkish National Agency.

The project is not under the responsibility of these institutions.

Attachment 1 // CONDITIONS OF REIMBURSEMENT

By law and the funding rules of the Youth in Action Programme we need to keep certain administrative procedures. We are asking for your support and cooperation in keeping these rules.

Please make sure that you read and understand the conditions and the procedure.

Conditions of reimbursement:

Only if you participate in the whole program can you get the reimbursement.

Save your original tickets and receipts, invoices and all related documents,because you can only get reimbursement for costs of which you can prove the amounts with original tickets and receipts. Only the amount written on the ticket will be reimbursed ? that is, if you want your return ticket to be reimbursed, you have to give it to us. We cannot reimburse anything that you buy after the project.

ALL the following ORIGINAL documents will be needed:

? all your flight tickets and boarding passes

? passport or ID

? Official document from the bank or travel agency stating the exchange rate from your currency to Euro of the day you buy your ticket.

Reimbursement will be in euros and half of the flight cost will be paid to you on the venue of the project after we take your original boarding passes which you use to come to Turkey. The other half of the cost will be reimbursed by bank transfer after you send us the original boarding pass you use to go to your home country.

Reimbursement limits per country

In the EU grant we will receive a certain amount of money for this purpose, which we are not allowed to exceed.

Amounts given in the table above are for return tickets between your place of living and Turgutlu. It means we cannot reimburse your ticket if you come to Turkey from a city other than your hometown.

Reimbursement procedure for participants funded by the Youth in Action Programme:

The amount of the reimbursement will be calculated as follows:

? We take the 70% of your travelcosts between your hometown and Turgutlu, only those costs of which you have the tickets and invoices. From this we will calculate your reimbursement. Arriving from another city in Turkey or from another country is not possible.

In case your costs exceed the limits given above, the maximum amount you can get is calculated from the 70% of your allowed limit. Limits are given in the table above.

? You will check the calculation and sign a documentstating that you checked and you accept the amount, the bank account number where it will be transferred and that you agree that the bank costs are covered from it and that you will send us back the original tickets, documents and invoices within 1 week from your arrival home.

? You will leave with us all the original documentsthat you don?t need for your journey home. During the project we will make copies of your documents, so that you can still use your ticket for the way home.

? You send us back all the original documentswithin 1 week from your arrival home.

? As soon as we receive all original documents from your country, we send you your reimbursement by bank transfer. We will do 1 bank transfer/country, either to your sending organisation or to the account of one participant from that country. Bank cost will be taken from the amount by the bank. We have no separate funds to cover them, so this bank cost is yours. For the bank transfers we need these data from each country: bank account number, IBAN number, account owner name, bank name and address, SWIFT/BIC code

Date: 2016-06-12; view: 131