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Sending attachment files to iRAPT via EDIVendors should only use the 841 EDI Transaction Set to send attachments to iRAPT via EDI. Multiple attachments may be sent in a single transaction set. Vendors should not use the 841 EDI Transaction Set for anything other than sending attachments to iRAPT. Enveloping instructions for attachment data should only contain one document (i.e. one Transaction Set) transmitted with one 841 in an ISA/IEA. Example: only one shipment or finance document with its associated attachment(s) may be sent per interchange Example: ISA GS^IN ST^810 <810 segments here> SE GE GS^SP ST^841 <841 segments here> SE GE IEA Sending attachment files to iRAPT via FTP Vendors may submit attachments that are related to an EDI document via FTP for some EDI transaction types. For more details about submitting attachments related to EDI transactions via FTP, see the iRAPT Vendor Guide applicable to each EDI transaction type. Sending CDRL attachment files to iRAPT CDRL attachments may only be submitted at the Line Item level of a transaction in association with an ELIN. CDRL attachments are not allowed for One Pay or EBS pay systems and may not be allowed for all transaction types. All CDRL information, including attachment file name (with file type) and System UID, must be submitted within the ELIN construct, not at the document level. For more details about submitting CDRL attachments, see the iRAPT Vendor Guide applicable to each EDI transaction type. 13 Attachments to This EDI Guide 1. Unit of Measure Table Word document that lists the Unit of Measure Codes. Please refer to this list to review the DoD/ANSI X12 description and send ANSI X12 codes for EDI transmissions. File name: Unit_of_Measure.doc 2. iRAPT Data Element/Segment Cross Reference Documents Word document that details in table format the usage of Segments and Data Elements arrayed in Transaction Set Order. Commercial Invoice Word document, File name: 810C_WAWF_4010_EDI_Detail.doc
Misc Pay Invoice Word document, File name: 810C_MiscPay_WAWF_4010_EDI_Detail.doc Navy Shipbuilding Invoice Word Document, File name: 810C_NSI_WAWF_4010_EDI_Detail.doc Cost Voucher Word document, File name: 810CV_WAWF_4010_EDI_Detail.doc
Grant and Cooperative Agreement Word document, File name: 810V Grants WAWF 4010 EDI Detail
Progress Payment Word document,File name: 810P_WAWF_4010_EDI_Detail.doc
Performance Based Payments/Commercial Item Financing Word document, File name: 810PBP_WAWF_4010_EDI_Detail.doc Consolidated Service Invoice/Statement (Telecom) Receiving Report
Receiving Report for Pack Update Word document, File name: 856_Pack_Update_WAWF_4010_EDI_Detail.doc
Government Furnished Property Word document, File name: 856_GFP_WAWF_4010_EDI_Detail.doc
Reparables Receiving Report Word document, File name: 856_RRR_WAWF_4010_EDI_Detail.doc
COMBO Word document, File name: 857_WAWF_4010_EDI_Detail.doc Reparables COMBO Word document, File name: 857_RCOMBO_WAWF_4010_EDI_Detail.doc
Specifications/Technical Information (attachments via EDI) Word document, File name: 841_WAWF_4010_EDI_Detail.doc Word document, File name: 841 Related BIN Segment Instructions
3. Certificate of Conformance (CoC) - Word document stating that when Vendors submit receiving reports via EDI, contractors will execute Certificate of Conformance (COC) by including the appropriate indicator in the transaction rather than through the inclusion or attachment of the text of the certificate. File Name: COC.doc 4. Construction Certificate - Word document - Construction Certification. 5. Performance Based Payment Certificate - Word document - Performance Based Payment Certification. File name: PBP_Cert.doc 6. Mode of Shipment Codes Word document that lists the Mode of Shipment codes. Associations The complete list of EDI transaction sets can be found in the ANSI ASC X12 Electronic Data Interchange X12 Standards, Version 4010. This information is available from: Data Interchange Standards Association, Inc. (DISA) http://www.disa.org The Federal/DOD Implementation Conventions for ANSI X.12 may be obtained from: http://www.defenselink.mil/bta/fedebiz/index.shtml 15 ISA/GS Enveloping Instructions An example of interchange enveloping information is provided in the following tables. Detailed instructions may be found at this link: http://www.defenselink.mil/bta/FedeBiz/private/edit/document/guidelines/part10/Part_10_004030.pdf Field Types included within the interchange table include: · Nv Numeric Field where v = number of decimal positions, decimal is implied (i.e. 300 will be read as 3.00) · R Decimal number. If value includes decimal, then iRAPT requires decimal point and value be sent: iRAPT will NOT imply or assume decimal points. Examples: o 300 will be read into iRAPT as 300 o 3.00 will be read into iRAPT as 3 o 3.5 will be read into iRAPT at 3.5 · ID Identifier · AN Alpha/Numeric String · DT Date/Time All date Fields use this format: CCYYMMDD · TM All time Fields use this format: HHMMSS
Note: When submitting transactions for the 810P (GS08 = 004010D810P1), please do not include in the same file as other transaction types. 810Ps must be submitted in a separate transaction containing only other 810Ps.
Table 13‑5: ISA Interchange Control Header
Table 13‑6: GS Functional Group Header
Table 13‑3: GE Functional Group Trailer
Example:
GE*1*42204 Table 13‑3: IEA Interchange Control Trailer
Example:
IEA*2*000037746
Standard usage of ISA/IEA and GS/GE pairs in a WAWF EDI transaction: ISA*00* *00* *ZZ*1NGC1 *ZZ*DMCOGDEN *071112*1244*U*00401*000037746*0*P*~ GS*IN*1NGC1*WAWF02*20071112*1244*42204*X*004010D810C0 ST*810*123000004 <body of 810> SE*22*123000004 GE*1*42204 IEA*1*000037746 Sample of an ISA/GS for sending in a WAWF EDI transaction with attachments (sample shown is an 810 with the corresponding 841): ISA*00* *00* *ZZ*1NGC1 *ZZ*DMCOGDEN *071112*1244*U*00401*000037746*0*P*~ GS*IN*1NGC1*WAWF02*20071112*1244*42204*X*004010D810C0 ST*810*123000004 <body of 810> SE*22*123000004 GE*1*42204 GS*SP*1NGC1*WAWF02*20080516*1244*33445566*X*004010F841P0 ST*841*4001 <body of 841> SE*6*4001 GE*1*33445566 IEA*2*000037746
*See Section 11 regarding sending attachments to iRAPT via EDI. Date: 2016-04-22; view: 1921
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