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Sending attachment files to iRAPT via EDI
Vendors should only use the 841 EDI Transaction Set to send attachments to iRAPT via EDI. Multiple attachments may be sent in a single transaction set.
Vendors should not use the 841 EDI Transaction Set for anything other than sending attachments to iRAPT.
Enveloping instructions for attachment data should only contain one document (i.e. one Transaction Set) transmitted with one 841 in an ISA/IEA. Example: only one shipment or finance document with its associated attachment(s) may be sent per interchange
Example:
ISA
GS^IN
ST^810
<810 segments here>
SE
GE
GS^SP
ST^841
<841 segments here>
SE
GE
IEA
Sending attachment files to iRAPT via FTP
Vendors may submit attachments that are related to an EDI document via FTP for some EDI transaction types. For more details about submitting attachments related to EDI transactions via FTP, see the iRAPT Vendor Guide applicable to each EDI transaction type.
Sending CDRL attachment files to iRAPT
CDRL attachments may only be submitted at the Line Item level of a transaction in association with an ELIN. CDRL attachments are not allowed for One Pay or EBS pay systems and may not be allowed for all transaction types. All CDRL information, including attachment file name (with file type) and System UID, must be submitted within the ELIN construct, not at the document level. For more details about submitting CDRL attachments, see the iRAPT Vendor Guide applicable to each EDI transaction type.
13 Attachments to This EDI Guide
1. Unit of Measure Table Word document that lists the Unit of Measure Codes. Please refer to this list to review the DoD/ANSI X12 description and send ANSI X12 codes for EDI transmissions. File name: Unit_of_Measure.doc
2. iRAPT Data Element/Segment Cross Reference Documents Word document that details in table format the usage of Segments and Data Elements arrayed in Transaction Set Order.
Commercial Invoice
Word document, File name: 810C_WAWF_4010_EDI_Detail.doc
Misc Pay Invoice
Word document, File name: 810C_MiscPay_WAWF_4010_EDI_Detail.doc
Navy Shipbuilding Invoice
Word Document, File name: 810C_NSI_WAWF_4010_EDI_Detail.doc
Cost Voucher
Word document, File name: 810CV_WAWF_4010_EDI_Detail.doc
Grant and Cooperative Agreement
Word document, File name: 810V Grants WAWF 4010 EDI Detail
Progress Payment
Word document,File name: 810P_WAWF_4010_EDI_Detail.doc
Performance Based Payments/Commercial Item Financing
Word document, File name: 810PBP_WAWF_4010_EDI_Detail.doc
Consolidated Service Invoice/Statement (Telecom)
Word document, File name: 811_WAWF_4010_EDI_Detail.doc
Receiving Report
Word document, File name: 856_WAWF_4010_EDI_Detail.doc
Receiving Report for Pack Update
Word document, File name: 856_Pack_Update_WAWF_4010_EDI_Detail.doc
Government Furnished Property
Word document, File name: 856_GFP_WAWF_4010_EDI_Detail.doc
Reparables Receiving Report
Word document, File name: 856_RRR_WAWF_4010_EDI_Detail.doc
COMBO
Word document, File name: 857_WAWF_4010_EDI_Detail.doc
Reparables COMBO
Word document, File name: 857_RCOMBO_WAWF_4010_EDI_Detail.doc
Specifications/Technical Information (attachments via EDI)
Word document, File name: 841_WAWF_4010_EDI_Detail.doc
Word document, File name: 841 Related BIN Segment Instructions
3. Certificate of Conformance (CoC) - Word document stating that when Vendors submit receiving reports via EDI, contractors will execute Certificate of Conformance (COC) by including the appropriate indicator in the transaction rather than through the inclusion or attachment of the text of the certificate. File Name: COC.doc
4. Construction Certificate - Word document - Construction Certification.
File Name: CICON.Cert.doc
5. Performance Based Payment Certificate - Word document - Performance Based Payment Certification. File name: PBP_Cert.doc
6. Mode of Shipment Codes Word document that lists the Mode of Shipment codes.
File name: Mode_of_Shipment.doc
Associations
The complete list of EDI transaction sets can be found in the ANSI ASC X12 Electronic Data Interchange X12 Standards, Version 4010. This information is available from:
Data Interchange Standards Association, Inc. (DISA)
http://www.disa.org
The Federal/DOD Implementation Conventions for ANSI X.12 may be obtained from:
http://www.defenselink.mil/bta/fedebiz/index.shtml
15 ISA/GS Enveloping Instructions
An example of interchange enveloping information is provided in the following tables. Detailed instructions may be found at this link: http://www.defenselink.mil/bta/FedeBiz/private/edit/document/guidelines/part10/Part_10_004030.pdf
Field Types included within the interchange table include:
· Nv Numeric Field where v = number of decimal positions, decimal is implied (i.e. 300 will be read as 3.00)
· R Decimal number. If value includes decimal, then iRAPT requires decimal point and value be sent: iRAPT will NOT imply or assume decimal points. Examples:
o 300 will be read into iRAPT as 300
o 3.00 will be read into iRAPT as 3
o 3.5 will be read into iRAPT at 3.5
· ID Identifier
· AN Alpha/Numeric String
· DT Date/Time All date Fields use this format: CCYYMMDD
· TM All time Fields use this format: HHMMSS
Note: The component element separator (ISA16) as well as the sub-element separator and segment terminator are prohibited in the transaction data fields.
Note: When submitting transactions for the 810P (GS08 = 004010D810P1), please do not include in the same file as other transaction types. 810Ps must be submitted in a separate transaction containing only other 810Ps.
Table 13‑5: ISA Interchange Control Header
| Data Elem. # | X12 Name | Format Min/Max | Req. Des | Entry/Implementation Note | Type |
| ISA01 | Authorization Information | 2/2 | M | 00 No Authorization Information Present | ID |
| ISA02 | Authorization Information | 10/10 | M | Blanks | AN |
| ISA03 | Security Information Qualifier | 2/2 | M | 00 No Security Information Present | ID |
| ISA04 | Security Information | 10/10 | M | Blanks | AN |
| ISA05 | Interchange ID Qualifier | 2/2 | M | As instructed by VAN | ID |
| ISA06 | Interchange Senders ID | 15/15 | M | EDI Identifier Assigned by VAN | AN |
| ISA07 | Interchange ID Qualifier | 2/2 | M | ZZ | ID |
| ISA08 | Interchange Receivers ID | 15/15 | M | DMCCOLUMBUS or DMCOGDEN (Contact VAN to find out which. Entry is dependent on the selected VAN and its primary GEX connection.) | AN |
| ISA09 | Interchange Date | 6/6 | M | Assigned by the Translation Software | DT |
| ISA10 | Interchange Time | 4/4 | M | Assigned by the Translation Software | TM |
| ISA11 | Interchange Control Standard Identifier | 1/1 | M | U US community of ASC X12 | ID |
| ISA12 | Interchange Control Version | 5/5 | M | Assigned by the Translation Software | ID |
| ISA13 | Interchange Control Number | 9/9 | M | Assigned by the Translation Software | N0 |
| ISA14 | Acknowledgement Requested | 1/1 | M | 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested | ID |
| ISA15 | Test Indicator | 1/1 | M | T Test Data P Production Data | ID |
| ISA16 | Component Element Separator | 1/1 | M | As established within senders Translation Software | AN |
Table 13‑6: GS Functional Group Header
| Data Elem. # | X12 Name | Format Min/Max | Req. Des | Entry/Implementation Note | Type |
| GS01 | Functional ID Code | 2/2 | M | IN Invoice Information (810s) SH Ship Notice Manifest (856) BS Shipment & Billing Notice (857) RC Receipt Notice and Acceptance (861) SP Specifications/Technical Information (841) CI Consolidated Invoice (811) MD Department of Defense Inventory Management (527) | ID |
| GS02 | Application Senders Code | 2/15 | M | Determined by Contractor and VAN (i.e. Cage Code) | AN |
| GS03 | Application Receivers Code | 2/15 | M | ANSI allows 2/15, yet for iRAPT, a Contractor/Vendor must use one of the following values. WAWF01 Wide Area Work Flow for Production. WAWF02 Wide Area Work Flow For Testing. WAWF05 Wide Area Work Flow for 4010 for Testing. (DSS-LOG) WAWF06 Wide Area Work Flow for 4010 for Production. (DSS-LOG) WAWF07 Wide Area Work Flow for 4010 for Testing (MISC PAY) WAWF08 Wide Area Work Flow 4010 for Production (MISC PAY) WAWF09 Wide Area Work Flow for 4010 for Testing (GFP) WAWF10 Wide Area Work Flow 4010 for Production (GFP) WAWF11 Wide Area Work Flow 4010 for Testing (Standard Transactions) WAWF12 Wide Area Work Flow 4010 for Production (Standard Transactions) | AN |
| GS04 | Group Date | 8/8 | M | Assigned by Translation Software | DT |
| GS05 | Group Time | 4/8 | M | Assigned by Translation Software | TM |
| GS06 | Group Control Number | 1/9 | M | Assigned by Translation Software | N0 |
| GS07 | Responsible Agency Code | 1/2 | M | X Accredited Standards Committee X12 | ID |
| GS08 | Version/Release/Industry ID | 1/12 | M | 4010 Filers: Enter appropriate version of the transaction set being submitted. (12 characters in bold below). 810C: 004010D810C1 2 December 2003 810V: 004010D810V2 16 January 2004 810P: 004010D810P1 25 November 2003 811: 004010D811T1 22 July 2009 856: 004010F856_3 November 01, 2004 857: 004010D857_2 5 January 2005 841: 004010F841P0 3 NOV 2003 527R: 004010F527D5 January 07, 2013 | AN |
Table 13‑3: GE Functional Group Trailer
| Data Elem. # | X12 Name | Format Min/Max | Req. Des | Entry/Implementation Note | Type |
| GE01 | Number of Transaction Sets included. | 1/6 | M | Number of Transaction Sets (ST/SE pairs) included in the Functional Group. | N0 |
| GE02 | Group Control Number | 1/9 | M | Must match GS06 | N0 |
Example:
GE*1*42204
Table 13‑3: IEA Interchange Control Trailer
| Data Elem. # | X12 Name | Format Min/Max | Req. Des | Entry/Implementation Note | Type |
| IEA01 | Number of Included Functional Groups. | 1/5 | M | Number of included functional groups (GS/GE pairs) in the interchange. | N0 |
| IEA02 | Interchange Control Number | 9/9 | M | Must match ISA13 | N0 |
Example:
IEA*2*000037746
Standard usage of ISA/IEA and GS/GE pairs in a WAWF EDI transaction:
ISA*00* *00* *ZZ*1NGC1 *ZZ*DMCOGDEN *071112*1244*U*00401*000037746*0*P*~
GS*IN*1NGC1*WAWF02*20071112*1244*42204*X*004010D810C0
ST*810*123000004
<body of 810>
SE*22*123000004
GE*1*42204
IEA*1*000037746
Sample of an ISA/GS for sending in a WAWF EDI transaction with attachments (sample shown is an 810 with the corresponding 841):
ISA*00* *00* *ZZ*1NGC1 *ZZ*DMCOGDEN *071112*1244*U*00401*000037746*0*P*~
GS*IN*1NGC1*WAWF02*20071112*1244*42204*X*004010D810C0
ST*810*123000004
<body of 810>
SE*22*123000004
GE*1*42204
GS*SP*1NGC1*WAWF02*20080516*1244*33445566*X*004010F841P0
ST*841*4001
<body of 841>
SE*6*4001
GE*1*33445566
IEA*2*000037746
*See Section 11 regarding sending attachments to iRAPT via EDI.
Date: 2016-04-22; view: 1930
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