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Main body of the report

he nature of this will depend on the brief and scope of the report. The sections should deal with the main topics being discussed. There should be a logical sequence, moving from the descriptive to the analytical. It should contain sufficient information to justify the conclusions and recommendations which follow. Selection of appropriate information is crucial here. If information is important to help understanding, then it should be included. Irrelevant information should be omitted.

Figures and Tables

Most reports will need to include figures and tables, to aid communication and to improve the presentation. Figures may be in the form of diagrams, charts or graphs. Whether figures or tables are used they should be properly labeled, neatly presented and correctly sourced. They should be limited in number and more detailed data should be included in the Appendix (see section below).

 

Conclusions

This section should highlight the findings of the report. It should pick up the themes raised in the introduction and summarize what has been established.

 

Recommendations

Depending on the nature of the report, this section should make specific recommendations for future action. They should be clearly derived from the main body of the report.

 

Appendix/Appendices

If there is one piece of information added, this forms an Appendix. More than one constitute Appendices, and should be numbered (e.g. Appendix I Appendix II …), so that they can be referred to in the main body. The Appendices provide further background information which, if included in the main body, would interrupt the flow, but which are important for an understanding of some of the processes. Additional informative documents may be included in the Appendices – for example copies of policy documents, or, if the report deals with the results of a questionnaire survey, a copy of the questionnaire itself. The trick is to decide on which figures and tables should be included in the main body and which in the Appendices (see section 3.1 above).

 

Bibliography

A list of books, articles or other material which have been used as source material should be included. A standard system of referencing should be used. For all formats, arrange all entities in one alphabetical listing according to the author’s last name. Include only those sources actually cited in the report – not every source read. You may follow this example (table 5.13.1):

Table 5.13.1. Business style bibliography

 

Book – one author Adams, Josiah B., Compensation Systems, Brunswick Press, Boston, 2000.
Book – multiple authors Berelson, Sarah, et al., Managing Your Benefit Program, 13th ed., Novak-Siebold, Chicago, 1999.
Book – edited volume Egan, Donna Jean, and Annette Kantelzoglou (eds.), Human Resources, Varsity Books, 1996.
Magazine article Ivarson, Andrew, Jr., “Creating Your Benefit Plan: A Primer,” Business Month, May 29, 1998, pp. 19-31.
World Wide Web page Quincy, Dinah J., “Maxwell Announces New Health Benefit,” Maxwell Corp. Home Page, November 13, 1999, <http://www.max_corp.com/NEWS/1999/f935fo00.html> (January 14, 2000).
Email Waerov, Denis V. <dvwaerov@aol.com>, “Reaction to Management’s Offer,” August 18, 2001, personal email.

 




Date: 2016-03-03; view: 882


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