e. Reference to how long are you going to speak for.
f. Reference to the visual aids you plan to use.
g. The scope of your talk: what is and is not included.
h. An outline of the structure of your talk.
i. A summary of the conclusion.
Order the following tasks as you would do them when preparing a presentation. Compare your order with your partner’s.
prepare audio-visual aids
find about the audience
decide on a structure
write it out
check the language
check the room and the equipment
practice giving presentation
Listen to a group of management trainees talking about the preparation of presentations. They mention 10 key areas stated in Exercise 5. Number them in the order in which they are mentioned and check your answers.
Structuring the presentation
Read phrases a-g. They can be used for organizing and sequencing points in a presentation. At which step in the presentation would you use each phrase? Match phrases a-g with steps 1-7
Purpose of the presentation
Menu of main points
Start section 1
Start section 2
Start section 3
Summary and conclusion
a) My second point is...
b) So first, I’m going to tell you about ...
c) My objective is...
d) Now let me summarize the main points again.
e) The subject of my presentation is ...
f) I’ve divided my talk into three parts. First, ... Second, ... And third, ...
g) Now I’ll come to my last point.
Work in pairs. Listen to the introduction. Put down phrases for each of the prompts below. Then suggest other possible phrases for each of the prompts.
a) Greet your audience.
b) Introduce yourself.
c) Give the title of your talk.
d) Describe the structure of your talk.
e) Explain that the audience can interrupt if they want.
f) Say something about the length of your talk.
g) Say a colleague will be showing a video later.
Write suitable headings for the groups of phrases that follow to summarise what each is signalling.
a) developing a point
b) introducing the topic
e) dealing with questions
f) f) moving on to the next point
g) giving an example
h) reaching the end of a
1. (b) Introducing the topic
Let me start by …First of all, I’ll …Starting with …I’d like to begin by …
For example …
A good example of this is …
To illustrate this point, …
Right, I’ve told you about …
We’ve looked at …
That’s all I have to say about …
So much for …
I’ll deal with this later, if I may, but for now …
I’ll come back to this question later in my talk …
I won’t comment on this now, …
Let me turn now to …
Let’s move on to…
I’d like now to …
Let’s look now at …
Let’s recap, shall we?
I’d like to sum up now …
Let me summarize briefly what I’ve said
If I can just sum up the main points …
Where does that take us?
Let’s look at this in more detail.
Translated into real terms, …
What does that mean for us
Firstly … secondly… thirdly… lastly
First of all … then … next … after that … finally
To start with … later … to finish up …
Complete the following presentation excerpts with suitable words from the boxes
after that finally to start withspecifically outline illustratebring you up to date purposethen thank sum up describetell you concluding
indicated talked you will noticedraw your attention interruptexpand move on options priorityreferring in conclusion on balancerecommend pointed out
‘Good afternoon, everybody. I’d like to …..1….. you all for being here’.
My …..2….. today is to …..3….. about our corporate strategy for the next decade, and, more …..4….. , to …..5….. with our plans for Europe’.
…..6….. I’d like to …..7….. briefly our current marketing policy in the UK. …..8….. I’ll …..9….. some of the problems we’re having over market share. …..10….. I’ll …..11….. the opportunities we see for further progress in the 21st century. …..12….. I’ll quickly …..13….. before …..14….. with some recommendations’.
‘Please feel free to …..15….. me if you have any questions at any time’.
‘Now I’d like to …..16….. to Chart B showing our sales revenue and pre-tax profits over the last ten years. …..17….. that although turnover has risen, our profits have not increased at the same rate.’
‘I’ve …..18….. about our current position in the UK and I’ve …..19….. some of the problems we are facing. Well, what …..20….. are open to us now? Where do we go from here?
‘As I’ve already …..21….. , I think our first …..22….. must be to build on the excellent results we have achieved in certain European markets. I’m …..23….. , of course, to Italy and Spain. Let me quickly …..24….. on those successes before we …..25….. .’
‘We shouldn’t forget the French market. Admittedly our results there have been poor so far, but there are signs the market is changing and we can learn a lot from our mistakes. …..26….. , though, I think we stand to gain most from concentrating on southern Europe and I strongly …..27….. we put all our efforts into further expansion in Italy, Spain and possibly Greece.’
…..28….. , may I thank you all for being such an attentive and responsive audience. Thank you also for your pertinent questions. Are there any final questions?’
The text below is a transcript of the beginning of the presentation. Indicate which of the words you would stress by underlining them. Then indicate with a double slash (//) where you would make significant pauses between sentences. In pairs read and compare your versions.
First of all, thank you very much for coming here today. My name's Tom Southern and I'm the Marketing Manager for Meta International. Let me briefly take you through what we'll be discussing today. First, we're going to be analyzing the current scenario with particular regard to direct marketing. Then we'll take a look at a few problems I believe some of you have been having, such as targeting consumers and cross-setting products. Once we've identified the problems we can then look at the options available. Finally, I'll outline what I believe to be the best course of action. Please feel free to interrupt me if you have any questions, or if there’s anything you don’t follow.
So, let's start with the present situation, As you know, last year saw your company almost double its revenue, What you might not know is that similar companies on the continent have been trebling or even quadrupling their revenues. How are they doing it? Well at Meta International we believe we've found the key.
Use the vocabulary above to prepare a brief introduction to talk on one of the following:
· your company and / or its products/ services
· any company you know well
· an institution that you know well
Decide who the audience is. Do not write the whole text. Speak in front of the group. When you have finished, answer the following questions:
· Did you sound well prepared and competent?
· Did you read everything you said from detailed notes?
· Did you talk using only brief notes?
· Did you speak clearly and not too fast?
· Did you outline the topic, structure and content of your talk?
· Did you refer to audience questions?
· How could you improve your introduction?
Using visual aids: general principles
Visual presentations are great – they are one of the best kept secrets in the business world. I do not know of a more powerful technique any person could learn. They are simply one of the best ways to convey your ideas and to convince your audience.
The famous psychologist Albert Mehrabian showed that the way people take in information during a presentation is 55% visual, compared to 38% vocal and only 7% through text.
Discuss with your partner the questions below.
· When you give presentations, what visuals do you use?
· What are the advantages and disadvantages of using visual aids?