Emoticons, Smileys, and Body Language

To make your emails more like a face-to-face conversation, try the following strategies:

· Use Smileys (Emoticons) -Facial gestures can be represented with a "smiley": an ASCII or text drawing of a facial expression. The most common three are:

· Pauses -In a face-to-face discussion if you ask someone a complicated question, they might pause a long time, scratch their head, check their watch, or make a face before answering. In email you can create these pauses by adding whitepace, and "I'm thinking" (repeating letters):

Weeeellllll.... errr hem.... Okay but *only* if you come too!

Well . . .
(clears his throat)
Okay but ONLY

if you come too!

· Creative Punctuation- "Question Marks" and "Exclamation Marks" can be used to help add expression to your emails. The question mark is kind of shorthand for "huh?" while the exclamation mark can be used to express amazement or even anger. Punctuation can also be used as a placeholder for swearing e.g., That #@#$%. Asterisks can also be used to represent missing letters e.g., that son of a b****!

???!?! I don't understand why you talked to her first instead of *me*.

(Writing Effective Business Email)

Unit 3 – Employment correspondence

Exercise

Janet Martin

12 Harcourt Road

LONDON SW1

Mr. J Muller 18^th November 20.........

Export Manager

Luxiphon

Magdeburger Str. 250

10785 Berlin

Dear Mr. Muller

I would like (1) to be considered for the position of assistant to the Export Manager, (2) as advertised in the Times of November 1^st.

(3) Having graduated from business school in 1989, where I (4) specialized in international business, I began working for the marketing department of United Telecom. It was there that I came across your products for which I have always had a high regard. I would be delighted to (5) have the opportunity to work for your company, in order to (6) broaden my experience in the field of telecommunications (7) in a challenging international environment.

(8) Enclosed is my resume which will give you (9) further particulars of my career (10) to date. I am (11) available for interview at any time, and would be happy to come to Berlin if necessary.

I look forward to (12) hearing from you.

Yours sincerely,

Janet Martin

COVER LETTER

Basic Rules

· Explain why you are sending a résumé. Don’t send a resume without a cover letter. Don't make the reader guess what you are asking for; be specific: Do you want a summer internship opportunity, or a permanent position at graduation; are you inquiring about future employment possibilities?

· Tell specifically how you learned about the position or the organization — a flyer posted in your department, a web site, a family friend who works at the organization. It is appropriate to mention the name of someone who suggested that you write.

· Convince the reader to look at your resume.
The cover letter will be seen first.
Therefore, it must be very well written and targeted to that employer.

· Call attention to elements of your background — education, leadership, experience — that are relevant to a position you are seeking. Be as specific as possible, using examples.

· Reflect your attitude, personality, motivation, enthusiasm, and communication skills.

· Provide or refer to any information specifically requested in a job advertisement that might not be covered in your resume, such as availability date, or reference to an attached writing sample.

· Indicate what you will do to follow-up:

Information-seeking letters and follow-upTo draft an effective cover letter, you need to indicate that you know something about the employing organization. Sometimes, even with research efforts, you don’t have enough information to do this. In such a case it is appropriate to write requesting information. After you receive the desired information you can then draft a follow-up letter that:
Thanks the sender for the information;
Markets why you would be a good job candidate for that organization based on the information; and

· Explains why you are sending your resume.

PROSPECTING LETTER

1. Compile sentences using the following words. Don’t forget the WORD ORDER in an English sentence.

1. My track record makes me an ideal candidate for the Geologist opportunity.

2. You are looking for someone with leadership, quantitative, analytical and communication skills.

3. I was given the opportunity to intern at Baker Hughes last summer.

4. I worked within the Well Drilling Group and assisted crew with problems arising during the drilling process.

5. I played an active role within the group and helped them to solve these issues.

6. My success within this group is related to the ability to work as part of team.

7. These attributes were essential to my contributions and success during my internship.

8. I can apply the same skills to a position within your company.

9. I look forward to discussing the position with you in more detail.

10. I hope my qualifications seem to be a match for the position.

11. I hope to schedule an interview at a mutually convenient time.

12. Thank you for your consideration.

Date: 2015-12-17; view: 1437

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