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A Layout PeculiaritiesInformation Exchange Îáìåí èíôîðìàöèåé Exercise 206 Read and translate the text. Fax messages. Business activities cannot be conducted without information exchange. Nowadays the most used kind of information exchange is a fax message. Your fax message should be well spaced and organized. To make your fax message more readable and inviting bear in mind the following: – leave wide margins; – keep your sentences and paragraphs short; – use a new paragraph for each new thought or idea, and express that thought as simply and briefly as you can; – your message should not contain misspelled words, grammatical errors or poorly constructed sentences. Any fax message should be written according to a special form.
The Form of a Fax Message Layout: British Style
Note: Point 7 (Attention) may be omitted if an addressee’s name (and position) is indicated after the name and address of his/her company in point 5. Exercise 207 Memorize the following layout peculiarities of a fax message. A Layout Peculiarities
The fax head (1), date (3), number of pages (4), signature (12), sender’s position or status in the company (13) are written in the top or bottom (12, 13) right-hand corner. The name of the company which sends a fax may be also written at the top middle side. References (2), addressee’s (company’s) name (5), addressee’s address (6), attention (7), the word “subject” (8) are written in the top left-hand corner. A salutation is written on the left side or in the middle of the page. The body of the message is always written in the middle of the page.
Exercise 208 Answer the questions. 1. What is usually indicated in a fax head? 2. Where is the fax head usually written? 3. What else is written in the top right-hand corner? 4. What is written in the top left-hand corner? 5. What should you bear in mind to make your fax message more readable and inviting? 6. What comes first after a complimentary close: a signature or a sender’s position or his/her status in the company? 7. Is it always necessary to fill in the “attention point”? 8. What would you write in point 5 if you address your message to a particular person? 9. What does a referent indicate? 10. What is typed in the same line as the date? Exercise 209 Read and translate this sample of a fax message.
Exercise 210 This is a fax giving conformation of a booking.
Notes: 1. The information about the sender and the receiver appears at the top, so the writer does not use traditional greetings (Dear Sir etc.). 2. The date of the transmission is printed by the machine when the fax is sent. 3. The fax ends with the sender’s name or initials.
Exercise 211 You are going on a business trip to Australia. Send a fax to your Australian colleague, Sally Jones, to tell her about the arrangements. Ask her to make hotel booking and hire a car for you. use the notes below.
Exercise 212 Email Email is electronic mail. You can send an email to someone, or email them. They will reply to your email or email you back.
Exercise 213 Which of the commands from ex.204 would you use in each of these situations? 1 You are sending an email to Antonio and you want to send a copy to Bella without Antonio knowing. 2 You receive a reply from Antonio, and you want Carlos to see it. 3 You get an email from Delia, who has also sent copies to Edgar and Fenela, and you want to 4 With the email to Giorgio, you want to send another document. 5 You've written three emails. You want to send them, and read any that are waiting for you. 6 You receive two emails, but you don't want to keep them.
Exercise 214
Complete this email using the correct form of expressions from ex. 204 that mean the same as the underlined expressions. Date: 2015-12-17; view: 1653
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reply to all: send an answer to the person who sent an email, and everyone who received a copy of it
reply: send an answer to the person who sent an email
delete: get rid of an email you don't want
cc: send a copy to ...
bcc: send a blind copy to ... (the other people don't know you're sending this copy)
