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Instructions to Fill in the Application FormsGeneral Instructions (1) These materials include:a. Application form (four pages);b. Two letters of reference;c. Letter of affiliation (two pages);d. Japanese-language ability assessment form (Doctoral Candidates only).(2) Please read the Program Announcement stated above and the following instructions carefully before you complete these forms. If these instructions are not carried out fully, the applicant will not be considered for a fellowship(3) Doctoral Candidates are requested to attach official academic transcripts. (4) Please use only the space given on the application form except where indicated. (5) The application form should be filled out in Japanese or in English. Applications submitted in other languages will not be accepted. (6) Applicants are required to print (use block letters) when filling out the application form in handwriting.Application Form Page 1(1) Category: Please check the category of fellowship for which you are applying. (2) Name: Those who have names in Chinese characters should give their names both in Chinese characters and the Roman alphabet. Other candidates should write only in the Roman alphabet. (3) Nationality/Permanent residency: List all nationalities (citizenships) and permanent residencies held. (4) Contact information: Give the contact information of your institution or current address. Please promptly notify any change of your contact information to the relevant Foundation office or Japanese diplomatic mission or the Foundation Headquarters in Tokyo where you have submitted the application. (5) Profession: Give the name of the institution with which you are affiliated in English or in Japanese. Give your own position and specialization either in Japanese or in English. (6) Higher Education: Begin with the most recent degree to the bachelor degree. Indicate the degree earned, date, discipline, and name and address of the institution. Doctoral Candidates must indicate the anticipated completion date of all requirements for the Ph.D., except for the dissertation. (7) Employment: Begin with the most recent position. List all institutions or organizations where employed, the positions held, and the periods of employment. (8) Project Title: Give the title of the project. (9) Proposed term of fellowship: The fellowship must begin between May 20, 2016 and March 15, 2017. The term of the fellowship must be between the minimum term and the maximum term indicated above (see 2.).(10) Affiliation/Advisor in Japan (Applicants for Scholars and Researchers (Short-Term) need not fill out): In order to conduct research in Japan, the cooperation of an affiliated institution, advisor, or research associate is important. Give the exact name of the institution/person with which/whom you intend to be affiliated. Check the current status of your arrangements with this institution/person in the gAffiliation Confirmationh section of page 1. Page 2(11) Japanese-Language Proficiency: Check the column corresponding to the level of your Japanese-language ability. Doctoral Candidates are also asked to give the name, institution, department, and position of the language instructor/professor to whom they are sending the Language-Ability Assessment Form. (12) English-Language Proficiency: Check the column to indicate the level of your English-language ability. (13) Referees/Recommenders: List the names of two individuals to whom you are sending the Letter of Reference Form. (14) Plan for taking sabbatical: Check the box indicating whether you will take sabbatical from your institution or not.(15) Previous stay in Japan: Applicants who have been in Japan should indicate the period and purpose of each stay, and list any grants/fellowships received. It is not necessary to indicate stopovers or short trips for sightseeing. If in Japan on a grant/fellowship from the Japan Foundation, please specify the period and the name of the program, regardless of length. (16) Other grants: Applicants who are submitting requests to other funding organizations must list the names of these organizations and the length of the term requested as well as the dates that awards will be announced. Indicate the results if already known. (17) Summary of the Project: Type in the given space only in 10 pt. font. (17)-(1): Describe concretely the research purpose and significance, including relevant research, if any. Page 3(17)-(2): Write a concrete research method, giving the plan and the necessary period of time. Give a specific reason for the need to stay in Japan instead of remaining in one's own country. Page 4(17)-(3): Describe the goal of the applying research project and the method to disseminate the outcome. (17)-(4): Describe your mid-long term goal in research and career (18) Major works and publications:Applicants for Scholars and Researchers (Long-Term) or Doctoral Candidates Fellowship: Give the titles of your major works or publications and of occasions or symposiums at which you have presented your works or papers, focusing on research relevant to the applying project, if the applicant has conducted any. Please also indicate awards and prizes you have received, with relevant dates. Indicate the titles of your Masterfs and Doctoral theses, as well as the dates and universities on/from which they were awarded.Applicants for Scholars and Researchers (Short-Term): Attach a list of your articles, reports, and publications. OFFICIAL TRANSCRIPTS Doctoral Candidates should attach official transcripts from all colleges and universities attended, including their undergraduate education, master's courses, and doctoral candidate courses. LETTERS OF REFERENCE FORMS (Pages 5-6)(1) Applicants should ask two individuals, who are not applicantsf advisors or research associates in Japan, and who are willing and competent to judge the applicant's ability to carry out your proposal. One should be an expert in the field of the research project for which they are applying. For Doctoral candidates, one of the reference forms should be filled in by a referee/recommender from the institution with which they are currently affiliated.(2) Applicants should fill in the boxes outlined in bold lines, ask reviewers to forward the Letter of Reference forms to the Japan Foundation office/Japanese diplomatic mission to which the applicant should submit the application, or directly to the Foundation Headquarters in Tokyo no later than December 1, 2015, and indicate the address of the Foundation office/Japanese diplomatic mission concerned in the box outlined in bold lines. (3) The reviewer may use the space provided on the form, or attach a signed letter. LETTER OF AFFILIATION FORM (Pages 7-8) (Applicants for Scholars and Researchers (Short-Term) need not fill out). (1) The Letter of Affiliation must be completed and signed by your advisor or research associate in Japan and forwarded directly to the Foundation Headquarters in Tokyo no later than December 1, 2015. Applicants should fill in the box outlined in bold lines prior to sending out the form. (2) Please note that the Letter of Affiliation is required; applicants who have not secured affiliation will not be considered for awards. JAPANESE-LANGUAGE ABILITY ASSESSMENT FORM (Page 9)Doctoral candidates are required to have a reference attesting to their proficiency in the Japanese language, written by those who can assess their current language abilities. Use only the attached official form. The instructor must forward this form to the Japan Foundation office/Japanese diplomatic mission to which the applicant should submit the application, or directly to the Foundation Headquarters in Tokyo no later than December 1, 2015. Applicants for other categories do not need to submit this form.Date: 2015-12-11; view: 1031
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