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Important Language to Remember· Giving information You will be happy to hear... I am /We are delighted to inform you... We wish to inform you... · Requesting information I would like to have... Could you give me... Would you send me... · Giving instructions Please ... We/1 kindly request... I/We want... · Recommending options I/We recommend that... I/Wefeelitisbestto... Having considered all the alternatives, 1/ we I suggest... · Requesting action Do... Write... Phone... Sample Memo
Language Development Task 1. Memo writing practice - 1 Read the following dialogue. Write a memo according to the given format.
Leslie: Hello? Cameron: Hi, is this Leslie? Leslie: Yes. Who's this? Cameron: It's Cameron here. Is Maria in? Leslie: No, she just stepped out for a moment. Can I take a message? Cameron: Yes, thanks. Could you ask her to meet me at the Capitol 4 movie theatre at 7 pm tonight? Leslie: Sure. Just let me write that down. Oh Cameron. Could you hold for a second? I have to take another call. Cameron: No problem. Leslie: Hi. Sorry about that. Now could you please repeat that information? I didn't have a pen handy. Cameron: Sure. It's the Capitol 4 theatre at 7 o'clock. Leslie: Okay, I've got it. Is there anything else? Cameron: No, that's all. Leslie: Okay. Uh-oh, there's my other line again. I'd better run. Cameron: Okay, thanks again. Bye for now. Leslie: Bye Bye. Task 2. Memo writing practice - 2 Read the situation below. Then, following the writing guideline, write a memo. Situation The company you work for has decided to remodel its offices during the Christmas holidays when the employees are on vacation. Before it undertakes this expensive and major change, management would like to have the employees’ opinion on factors that make them feel more comfortable in their work environment. A questionnaire has been designed specifically for the employees. Management feels that the responses will help them better plan according to employees’ real work needs and habits. It is important that the information be received by October 15 so that the engineers and architects can begin their blueprints. The questionnaire should be returned to the director of personnel or dropped into the box next to the elevators. It’s your responsibility to send a memo announcing this project to the employees.
Write a memo according to the given format.
Date: 2015-12-11; view: 1798
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