The Style Of Official Documents
The official document functional style can be divided into four varieties:
a) the language style of diplomatic documents;
b) the language style of business documents;
c) the language style of legal documents;
d) the language style of military documents.
The style of official documents aims at establishing, developing and controlling business relations between individuals and organizations.
The main aim of this type of communication is to state the conditions binding two parties in an undertaking. These parties may be: this state and a citizen, or citizen and citizen; a society and its members (statute or ordinance); two or more enterprises or bodies (business correspondence or contracts); two or more governments (pacts, treaties); a person in authority and a subordinate (order, regulations, instructions, authoritative directives); a board or presidium and an assembly or general meeting (procedures acts, minutes).
The aim of communication in this style of language is to reach agreement between two contracting parties. Even protest against violations of statutes, contracts, regulations, can also be regarded as a form by which normal cooperation is sought on the basis of previously attained concordance.
Distinctions in American and English Terms and Terminological word-combinations.
Administration government in power
Around (ten) about
Blue chip first-class
Call loan short-term loan
Checking account current account
Claim letter letter of complaint
Collect on delivery cash on delivery
Common stock ordinary share
Corporation law company law
Express man carrier
To fix a meeting to arrange a meeting
Freight not prepaid carriage forward
Freight prepaid carriage paid
Freight train goods train
Government bonds government securities
In god shape in good conditions
Investment bank merchant bank
Law business practice (law)
Local taxes rates
To operate a business to run a business
Operating costs running expenses
To pass up an offer to decline an offer
Right away immediately
Stock holder shareholder
Way back some time ago
Besides the special nomenclature characteristic of each variety of the style, there is a feature common to all these varieties the use of abbreviations, conventional symbols and contractions, for example:
B/E bill of exchange,
$ - dollar,
₤ - pound
Words with emotive meaning are not to be found in the style of official documents.
Almost every official document has its own compositional design.
Date: 2014-12-22; view: 2071