New officers board structure

Guidelines for applicants to NU SPE SC New Officer Positions

Dear applicant, thank you for showing an interest in NU SPE SC!

Here are the guidelines and some tips for you:

1. Selection of officers consists of 3 steps: 1.Application form 2.Business Game 3.Interview

2. Please choose the position where you can apply and develop your personal strength

3. You have to be on good academic standing

4. Your presence on all Officer Meetings and Member meetings is essential

5. You can apply to 1 position only

6. You should understand that being an officer takes time, but at the same time it is rewarding.

7. Name your applications in format of “NameSurname_Position.doc”

8. Please note the deadlines:

New officers board structure

Job descriptions NU SPE SC officers:

Vice President

· Chairs the program committee and other committees as necessary

· Acts on behalf of the president on all chapter business during the absence of the president

· Works with the president to ensure chapter maintains required membership levels and submits reporting by1 April

· Maintains high Membership records by means of attraction of new members and annual membership renewal

· Works as an Internal affairs chairperson

· Communicates directly with event managers and supervises their work

· Makes sure that preparation for the event starts well ahead of time

· Makes a constant improvements in the work of SPE officers

Event Manager

· Organize Internal Conference, fundraising activities, NU SPE SC Open Day, Anniversary, Outstanding members award, and other events.

· Ensure all communications with related to the event parties are conducted and details are updated

· Book venues for all important events

· Control the procedure of the events: ensures the agenda is followed in the right manner

Secretary

· Advises and controls the work distribution of SPE officers

· Controls over important deadlines

· Writes Annual Report for SPE International and Club Activities Report for SG of NU

· Records, stores and distributes minutes of officer meetings

· Prepares and delivers presentations and other documentation

· Takes attendance on all the events

· Delivers important announcements to members via email

· Maintains officer roster, notifying chapters@spe.org with any updates

· Writes and uploads Event Summaries to Online Library

· Orders chapter resources as needed

Treasurer

· Receives and disburses chapter funds as approved by the faculty advisor

· Completes annual financial statement to include with the annual report

· Provides financial reports and make recommendations on the management of your chapter’s finances

· Reconciles all chapter accounts and prepare annual operating budget

· Responsible for all purchases

Science manager

· Takes under control the work of whole department

· Prepares strategic solution for engaging students in research and science

· Organizes and conducts intellectual games, tournaments and olympiads

· Prepares students for PetroBowl competition

· Develops the structure of paper contests, conferences and forums

· Ensures that papers written by NU SPE SC are of good quality and appropriate format

· Determines the topics of ALP, DL and other industrial talks

· Keeps the deadlines of International conferences and motivates students to participate

External Relations Chairperson

· Builds useful networks with petroleum industry companies so as to secure funds

· Creates good image of NU SPE SC

· Communicates with other SPE chapters to ensure healthy networking and experience sharing

· Represents NU SPE SC to other organizations (i.e. other SPE SCs, Oil and Gas Industry Companies)

· Attracts guest speakers and professional lecturers to NU SPE SC

· Prepares partnership proposals to companies and work on attraction of new investments

Media Department

Media Manager

· Takes under control the work of whole department

· Brings new ideas

· Delivers messages on NU SPE SC’s activities to public by preparing event report [post] after each meeting and event organized by NU SPE SC

· Updates UNU portal, social networking sites [VK, FB, Twitter]

· Designs posters for conferences, forums and other events

· Takes photos on important events

PR manager

· Takes under control the work of whole department

· Updates UNU portal, social networking sites [VK, FB, Twitter]

· Creates good image of NU SPE SC

· Implements initiatives to promote SPE events among students

· Analyzes students preferences and makes suggestions

Date: 2016-04-22; view: 784