Defense Logistics Agency

EDI Implementation Guide - Main Document

Electronic Data Interchange (EDI)

Instruction Guide

Version 5.8.0

November 2015

Prepared For:

Defense Logistics Agency

Prepared By:

CACI Enterprise Solutions, Inc.

50 North Laura Street, Suite 2100

Jacksonville, FL 32202

Under:

Contract No. W91QUZ-06-D-0020

Delivery Order Nos. 0015

Project Name: Invoicing, Receipt, Acceptance and Property Transfer (iRAPT)

Approved By:

Prepared By: Approved By:

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History Page

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Table of Contents

1 Introduction..................................................................................................................... 1

2 Document Overview....................................................................................................... 1

3 Program Participation................................................................................................. 2

4 Vendor Testing and Assistance................................................................................. 3

4.1 iRAPT Inbound Files.................................................................................................... 3

4.1.1 EDI Transaction Sets................................................................................................... 3

4.1.2 XML Files................................................................................................................... 4

4.2 General Description....................................................................................................... 5

4.3 Procedure....................................................................................................................... 5

5 EDI – Electronic Data Interchange Interface (Extract)............................ 6

5.1 Introduction................................................................................................................... 6

5.2 General Description....................................................................................................... 7

5.3 Procedure....................................................................................................................... 8

6 Withdrawal from iRAPT EDI Filing....................................................................... 8

7 Network Information & Communications Protocols................................... 8

8 Communication Times.................................................................................................... 8

9 Acknowledgments.......................................................................................................... 8

10 E-mail Notifications.................................................................................................. 8

11 Erroneous Transactions......................................................................................... 9

12 Sending attachment files to iRAPT.................................................................... 9

12.1 Sending attachment files to iRAPT via EDI................................................................ 9

12.2 Sending attachment files to iRAPT via FTP............................................................. 10

12.3 Sending CDRL attachment files to iRAPT............................................................... 10

13 Attachments to This EDI Guide.......................................................................... 10

14 Associations................................................................................................................ 11

15 ISA/GS Enveloping Instructions........................................................................ 12

Tables

Table 6-1: EDI Transactions Sets Imported Within iRAPT............................................................ 3

Table 6-2: XML Files Imported Within iRAPT.............................................................................. 5

Table 7-1: EDI Transactions Sets Extracted From iRAPT.............................................................. 6

Table 13‑1: ISA – Interchange Control Header............................................................................ 13

Table 13‑2: GS – Functional Group Header.................................................................................. 15

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Introduction

This guide is intended to provide the Contractor/Vendor with an overview and introduction to the Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) Electronic Data Interchange (EDI) Filing Program. EDI is one of three methods, including Secure File Transfer Protocol (SFTP) and interactive Web-application, to submit data into iRAPT. iRAPT uses the American National Standards Institute (ANSI) Accredited Standards Committee (ASC) X12 Transaction Sets for EDI.

Data is passed from the Contractor/Vendor to iRAPT via Global Exchange Services (GEX). Documents submitted via EDI must be formatted in the iRAPT EDI Guide structure and sent to GEX. GEX will submit document to iRAPT for processing.

Contractor/Vendor à VAN à GEX à iRAPT

This document contains introduction information of the iRAPT EDI process and provides guidance for the preparation and submission of data using EDI. Contractors/Vendors will use this guide to assist them in using the EDI electronic method of submitting documents to iRAPT.

iRAPT Website:

https://wawf.eb.mil

Website for detailed UID information:

http://www.acq.osd.mil/dpap/pdi/uid/index.html

Website for detailed RFID information:

http://www.acq.osd.mil/log/rfid/index.htm

The objective of the iRAPT Electronic Data Interchange (EDI) inbound interface is to provide contractors and Government entities the capability of submitting various types documents to the iRAPT system using ANSI X12 EDI Transaction Sets. This interface allows the submitter to supply the data necessary to perform inspection, acceptance, and payment and receipt processing functions available within the iRAPT Web application.

Document Overview

The iRAPT EDI Guides are accessible (as separate documents) via the iRAPT Website; Click the Documentation dropdown button and the link named EDI Guides to view the document types.

The EDI Guides consist of a primary Main document and various appendices.

The appendices are:

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