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Applications: Word Processing

There are many different kinds of applications, all with lots of spiffy features.

Word processing is the application that is used most often and most widely. We will start with it to learn about the terms and features that are common to most applications, as well as some that are specific to word processing. Then we will look at other major applications and what they do.

Examples of word processing programs: Microsoft Word, WordPerfect, Lotus WordPro, and Open Office Writer.

Word Processing

Word processing is the most used computer application!

It has replaced the typewriter as the main way words are put on paper. Documents can be revised and corrected before they are ever printed. An existing document can be used as a template, or pattern, for a new one. So the user doesn't have to recreate standard documents from scratch each time. This is a major time-saver and helps keep things consistent.

Purpose:
  • To produce documents
Main advantage:
  • Can easily change what has been done
  • Can reuse existing documents as a template

Steps to produce a document

  • Create
  • Edit
  • Format
  • Print
  • Save (often!!)

Let's look at the terms involved in these steps more closely.
Most of these terms also apply to the other standard applications, so we will not redefine them for all.

Reate

You create a document when you open a blank document and enter text.

Features/Terms:

Word wrap - Automatically wrapping the text to the next line so it all fits within the screen's width. Change the size of the screen and the text moves to fit in the space.
Cursor - Symbol for where text will appear like:
Enter text- Ttype new text
Scrolling - Moving document around within window
Select - Highlight text, usually by dragging. Commands and keystroke combinations will apply to the selected material.
Edit - Make changes
Cut - Remove selection from document and store temporarily on the Clipboard, which is a section of computer memory. The Windows Clipboard can hold only one thing at a time. The Office Clipboard from Office XP and later versions can hold many items.
Copy - Duplicate selection onto Clipboard
Paste - Place contents of the Clipboard at cursor location
Undo - Reverses whatever change you just made Some programs will only "undo" the last change. Others keep a list and can undo more, depending on how many changes the program tracks.
Insert - Add text at location without overwriting existing text
Overwrite - Typing overwrites existing text, replacing whatever characters were there already
Delete - Remove text (not saved anywhere)
Search - Look for specific word(s) or character(s) in the document
Replace - Can replace specific word(s) or character(s) with stated text
Template - Document that serves as a pattern for a new document
Thesaurus - Looks for synonyms for selected word
Spelling check - Looks for spelling errors
Grammar check - Looks for grammar/style errors (of limited help)

Date: 2015-01-11; view: 985


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