| Word Part of speech
|| Example Sentence
| absent adj
|| not present
|| The vice president is absent due to unforeseen circumstances.
| accomplish verb
|| succeed in doing
|| We have a lot to accomplish today, so let's begin.
| address verb
|| deal with; speak on
|| I hope we do not have to address this matter again in the future.
| adjourn verb
|| close a meeting
|| If there are no further comments, we will adjourn the meeting here.
| agenda noun
|| list of objectives to cover in a meeting
|| Please forward the agenda to anyone who is speaking at the meeting.
| AGM noun(abbr.)
|| Annual (yearly) General Meeting
|| We always vote for a new chairperson at the AGM.
| allocate verb
|| assign roles/tasks to certain people
|| I forgot to allocate someone to bring refreshments.
| AOB noun(abbr.)
|| Any Other Business (unspecified item on agenda)
|| The last item on the agenda is AOB.
| apologies noun
|| item on agenda announcing people who are absent; apologies for absence
|| Everyone is present today, so we can skip the apologies.
| ballot noun
|| a type of vote, usually in writing and usually secret
|| Please fold your ballot in half before you place it in the box.
| board of directors noun
|| group of elected members of an organization/company who meet to make decisions
|| The board of directors meets once a month to discuss the budget.
| boardroom noun
|| a large meeting room, often has one long table and many chairs
|| The boardroom is reserved for a managers' meeting, so we'll have to meet in the lounge.
| brainstorm verb
|| thinking to gather ideas
|| Let's take a few minutes andbrainstorm some ways that we can cut costs.
| casting vote noun
|| deciding vote (usually by the chairman) when the votes are otherwise equal
|| The role of treasurer was decided based on the chairman's casting vote.
| chairperson/chair noun
|| the person who leads or presides at a meeting
|| As chair, it is my pleasure to introduce to you, Mr. Allan Davis.
| clarification/verification noun
|| explanation/proof that something is true/understood
|| Before we address this matter, I'll need some clarification as to who was involved.
| closing remarks noun
|| last thoughts spoken in a meeting (i.e. reminders, thank yous)
|| I just have a few closing remarks and then you will all be free to go.
| collaborate verb
|| work together as a pair/group
|| The board fell apart because the members had difficulty collaborating.
| commence verb
|| We will commence as soon as the last person signs the attendance sheet.
| comment verb or noun
|| express one's opinions or thoughts
|| If you have a comment, please raise your hand rather than speak out.
| conference noun
|| formal meeting for discussion, esp. a regular one held by an organisation
|| Before the conference there will be a private meeting for board members only.
| conference call noun
|| telephone meeting between three or more people in different locations
|| Please make sure I have no interruptions while I'm on theconference call.
| confidential adjective
|| private; not to be shared
|| Any financial information shared during this meeting should be keptconfidential.
| consensus noun
|| general agreement
|| If we cannot come to a consensus by the end of the meeting we will put it to a vote.
| deadline noun
|| due date for completion
|| The deadline for buying tickets to the conference is May 25th.
| designate verb
|| If no one volunteers to take the minutes I will be forced to designatesomeone.
| formality noun
|| a procedure (often unnecessary) that has to be followed due to a rule
|| Everyone knows who is going to be the next vice president, so this vote is really just a formality.
| grievance noun
|| The first item on the agenda relates to a grievance reported by the interns.
| guest speaker noun
|| person who joins the group in order to share information or deliver a speech
|| I am delighted to welcome our guest speaker Holly, who is going to be offering some sales pitch tips.
| implement verb
|| make something happen; follow through
|| It's not a question of whether or not we're going to use this idea, it's whether or not we know how toimplement it.
| mandatory adjective
|| It is mandatory that all supervisors attend Friday's meeting.
| minutes noun
|| a written record of everything said at a meeting
|| Before we begin with today's meeting, let's quickly review the minutes from last month.
| motion noun
|| a suggestion put to a vote
|| The motion to extend store hours has been passed.
| objectives noun
|| goals to accomplish
|| I'm pleased that we were able to cover all of the objectives today within the designated time.
| opening remarks noun
|| chairperson or leader's first words at a meeting (i.e. welcome, introductions)
|| As I mentioned in my opening remarks, we have to clear this room before the end of the hour.
| overhead projector noun
|| machine with a special light that projects a document onto a screen or wall so that all can see
|| I'm going to put a pie chart on theoverhead projector so that everyone can visualize how our profits have declined.
| participant noun
|| person who attends and joins in on an event
|| Can I have a show of hands of all of those who were participants in last year's conference?
| proxy vote noun
|| a vote cast by one person for or in place of another
|| There must have been one proxy votebecause I count twelve ballots but only eleven attendees.
| punctual adjective
|| on time (not late)
|| Firstly, I want to thank you all for beingpunctual despite this early meeting.
| recommend verb
|| I recommend that you sit closer to the front if you have trouble hearing.
| show of hands noun
|| raised hands to express an opinion in a vote
|| From the show of hands it appears that everyone is in favour of taking a short break.
| strategy noun
|| plan to make something work
|| We need to come up with a strategythat will allow us to have meetings less frequently.
| unanimous adj
|| in complete agreement; united in opinion
|| The vote was unanimous to cut work hours on Fridays.
| vote verb or noun
|| to express (the expression of) an opinion in a group by voice or hand etc
|| We need to vote for a new vice chairperson now that Jerry is retiring.
| wrap up verb
|| Let's wrap up here so that we can get back to our desks.
|| Annual General Meeting
|| Person not at the meeting, not present.
|| Written list of points to be discussed at a meeting.
|| Choice of two or more possibilities.
|| Participant or person attending a meeting.
|| System of secret voting; voters place their ballot-papers in a ballot-box;
| casting vote
|| Deciding vote, usually by the Chairman, when votes are in equal number.
| chariman / chairperson
|| The person who conducts the meeting.
|| Make something clearer by giving more information.
|| Formal meeting for discussion or exchange of views.
| conference call
|| Telephone call between three or more people in different places.
|| General agreement.
|| Future date at which something must be done.
|| Reach a conclusion or resolution concerning future action.
|| A meeting or discussion between two or more people via the internet.
|| Stop a person who is speaking in order to say or do something.
|| A separate point for discussion on an agenda.
| main point
|| What is most essential.
|| A written summary of the proceedings at a meeting.
|| What is aimed at, what one wants to achieve or obtain.
| point out
|| Draw attention to something e.g. point out an increase in demand.
|| A course of action put forward for consideration; to make a proposal.
| proxy vote
|| A vote cast by one person for another.
|| Advise a course of action; make a recommendation.
| show of hands
|| Raised hands to express agreement or disagreement in a vote.
|| A brief statement of the main points.
|| A piece of work to be done; to assign a task to someone.
|| In complete agreement.
| video conference
|| Conference linking people in different locations by satellite, TV, etc.
|| Express one's agreement or disagreement; to cast a vote.