Context Specific Knowledge and Understanding

1. Relevant information on the purpose, objectives and plans of your team or area of responsibility or the wider organisation.

2. The work roles of colleagues, including the limits of their responsibilities and their personal work objectives.

3. The current knowledge, understanding and skills of colleagues.

4. Identified gaps in the knowledge, understanding and skills of colleagues.

5. Identified learning needs of colleagues.

6. Learning style(s) or combinations of styles preferred by colleagues.

7. The written development plans of colleagues.

8. Sources of specialist expertise available in/to your organisation in relation to identifying and providing learning for colleagues.

9. Learning activities and resources available in/to your organisation.

10. Your organisation’s policies in relation to equality and diversity.

11. Your organisation’s policies and procedures in relation to learning.

12. Your organisation’s performance appraisal systems.

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Freedom of Information Act 2000. Model Action Plan for achieving compliance with the Lord Chancellor’s Code of Practice on the management of records: Model Action Plan for Higher and Further Education Organisations with appendices. –V.2. – 24 April 2002. – (with new introduction July 2003). – Available at: http://www.jisc.ac.uk/uploaded_documents/modelactionplan.pdf.

AIMS AND ACTIONS

The Records Management Function

Records management is a corporate function, in a similar way to human resources, finance and estates management. With other issues such as FOI, data protection and information security it is a vital part of corporate information management as a whole.

Aim To consolidate a co-ordinated approach to the management of corporate information

Actions

3.1.1 Review the structure of the organisation to see what changes might be required to achieve this objective.

3.1.2 Ensure that there is an integrated approach to records management including data protection, and other information management functions and procedures; alternatively, that working arrangements for close liaison have been established.

3.1.3 Conduct an audit of records management practices against the Code of Practice to establish whether action is needed to reach compliance.

3.1.4 Ensure that adequate resources to support the records management function are in place.

Roles and Responsibilities

Records management responsibilities must be clearly defined and assigned, and made known throughout the organisation. The identification of professional skills and knowledge will enable organisations to recruit and train staff at a level which will ensure compliance with good records management practice.

A model competencies framework is attached at Appendix 2.

Aim To ensure that the organisation recruits staff with the appropriate competencies and has in place the appropriate network to support records management

Actions

3.2.1 Ensure that responsibility for the implementation of the records management function is designated to a named person. Use an appropriate competency framework to identify the skills and knowledge required (See Appendix 2.) The appointment of a

Records Manager will meet the provisions outlined in BS ISO 15489: 2001 Records Management.

3.2.2 Assess the need for records management support staff. Where this need has been identified, ensure that the records management support staff are in place.

3.2.3 Each operational business area (e.g. Schools, Faculties, administrative divisions etc) should nominate an individual who will ave responsibility for records management activities in that area.

Date: 2015-12-24; view: 522