Additional resources

1. owl.english. purdue. edu (Designing an effective PowerPoint)

2. Effective Presentations: Jeremy Comfort with York associates, Oxford University Press, 1996

3. Mark Powell: Presenting in English – how to give successful presentations, Oxford University Press, 1996

4. Creating Opportunities, Oxford University Press, 1996

5. Presentation example: How to develop greater leadership in an engineering culture (Resource Pack)

6. New Insights into Business: Graham Tulli, Susan Power, Longman, 2001

7. Videotapes:

Ø Ford presentations

Ø Effective presentations

Ø Creating opportunities

TEACHING NOTES TO INDIVIDUAL UNITS

PART I TECHNICAL WRITING

Unit 2 - E-mail

I

II Writing Approach

Always quote your replies, unless you are sure the receiver of your email knows exactly what you are talking about.

· Do not send email that says simply says "yes" to some mysterious question. Include the question, or say, "Yes, I can meet you at the airport." Always provide your reader with enough information.

· A good rule of thumb is to look very carefully at all pronouns in your first three sentences. If they don't refer to something explicitly stated in the email, change them to something concrete. For example, at the start of your email.

Don't say: "They asked me if I could go with them, but she wouldn't let me."

Say: "My office friends asked me if I could go with them, but my wife wouldn't let me."

· When answering questions, you don't need to include the entire question. Quote the most important part of the question. Instead of quoting:

> I was thinking about taking a trip at the end of the month after I finish the term, would you be interested in going to Guam?"

Quote:

>About Guam trip?
Sure, sounds like a good idea. But I'll have to check with my parents about finances.

Page Layout

Usually people find it hard to read words on a computer screen than on paper. The font may be too small. The screen may flicker. The screen is not as sharp or as clear as paper. To make your email easy to read, your page layout should be a little different.

· Use Shorter Paragraphs -Consider breaking up paragraphs to only a few sentences a piece. That way readers can easily see new paragraphs as they end and begin. They don't have to scroll.

· Use Less Words -Long wordy sentences are not appropriate for most email, especially business email. If people want more information, they will ask for it. A good rule of thumb is to keep everything on one "page" or one "screen." In most cases this means about 20 to thirty lines.

Expression & Intonation

In writing, you cannot make your voice louder or softer, higher or lower, to create emphasis or let others know how you feel.

· Light Emphasis -If you want to give something light emphasis, enclose it in asterisks. This is the same as using italics in a paper document. E.g., "I feel really *sad* to day."

Or instead of:

I said that I was going to buy it Friday.

Say:

I *said* that I was going to buy it Friday.

Or:

I said that I was going to buy it *Friday*.

· Capitalize for Strong Emphasis - For greater emphasis, add some EXCLAMATION!!!! marks.

HEY, I JUST WANTED TO KNOW IF YOU REALLY LIKE ME..

Oooooooh, I LOVE that.

· For EXTREME Emphasis go Wild - Use >>, !!, and ** for dramatic affect.

If you forget my birthday this, I swear that I will never, *never*, *NEVER*, >>!!**NEVER**!!<< make you Bulgolgi again (ha ha).

· Other Strategies - Use lower case letters ( to indicate a whisper) and . . . to indicate anticipation or a sigh:

I failed my TOEIC again, which *totally* sucks . . . I will have to skip Guam and STUDY . . . AHHH!

psssst!
hey Sumi!
guess what?

HE PROPOSED!!!! :-) :-) !!

Date: 2015-12-17; view: 759